UNCONFIRMED MINUTES
YAPTON PARISH COUNCIL
12 July 2010 - At a meeting of the
Parish Council held at the Yapton & Ford Village Hall.
Present: Mr Haymes (Chairman), Mr Andrews, Mrs
Barnes, Mr Bryan, Mr Faulkner, Mr Jones and Mr J Mills.
Also present: District Councillor Mrs Neno, PCSO Matthews, Mr
Tansley (Clerk of the Council) and 6 members of the public.
Apologies for absence were received
and accepted from Parish Councillors Mr Caiger and Mr Taft.
DECLARATIONS OF INTEREST
108. Members were reminded to make any
declarations of personal and/or prejudicial interest that they may have in
relation to items on the agenda.
109. Mr Haymes declared prejudicial interests in agenda
item 10 (Applications for Grant-aid) insofar as it related to the application
for funding from the Peregrine Explorer Scouts and in agenda item 12a (Planning
Committee) and took no part in the discussion/decision making on these items. Mr J Mills declared a personal interest in
agenda item 10 (Applications for Grant-aid) insofar as it related to the
application for funding the Yapton & Ford Local History Group of which he
was a member.
MINUTES
110. Resolved - That the minutes
of the meeting held on 10 May 2010 be approved as a correct record and that
they be signed by the Chairman.
MATTERS
ARISING
Angels
Nursery Site in Barnham (minute 75/2010)
111. The
Chairman reported that the County Council was appealing against the decision of
the District Council to refuse planning approval for housing on the site.
Village
Hall - external maintenance contract (minute 77/2010)
112. The Clerk advised that the repairs to the
guttering and downpipe had been undertaken but the guttering had since been
damaged on two further occasions. A
quote from John Atkinson, Painter and Decorator, had been received for the
repair work which included replacement of the broken glass in the fire door to
the small hall. The Council agreed to
accept the quotation in respect of the broken glass but deferred a decision on
the guttering pending exploring options for either protecting it from further
damage or replacing the plastic guttering with an stronger alternative.
PUBLIC QUESTION TIME
113. A concern was raised by a
resident about problems with youths congregating on parts of the Loveys
Estate. PCSO Matthews undertook to
follow the matter up.
114. Another resident reported and
expressed concern that the Stagecoach 700 Bus Service between Bognor Regis and
Littlehampton had been reduced from a quarter hour service to a half hour
service through the village. The Clerk
undertook to contact Stagecoach to establish the reasons for the change and
advise the resident accordingly.
115. A resident reported that the Council's
campaign to reduce incidents of dog fouling on the playing field appeared to
have met with little success and the problem still remained. Members felt that
the Dog Wardens should make a more visible presence in the village,
particularly on the playing field, with a view to identifying and prosecuting
the culprits as this was the only way they felt to get the message across to
recalcitrant dog owners. The Clerk was
asked to contact the District Council and make these points and seek the
Council's continuing support for the campaign.
COUNTY & DISTRICT COUNCILLORS REPORTS
116. District
Councillor Mrs Neno commented on the Civil Parking Enforcement arrangements
which were coming into force and on an LDF seminar on housing numbers which was
held last week.
REPORT
FROM
117. The
Council had before them and received a report from PCSO Matthews covering the
period from 2 April 2010 to 30 June 2010 inclusive (copy attached to minute book).
PCSO Matthews commented on
aspects of his report as well as other issues and replied to questions.
CORRESPONDENCE
118. Receipt of the following
correspondence was reported by the Clerk and action agreed as indicated:-
a) Arun
District Council – Civil Parking Enforcement.
The Council noted that with effect
from 5 July 2010 the District Council, in partnership with WSCC, had taken over
responsibility from the Police for enforcing on-street parking controls in the
area. A copy of an explanatory leaflet
had been distributed to members and the new arrangements would be publicised
for residents in the next issue of Yapton News.
b)
Headteacher, Westergate Community School – Six Villages Sports Centre. The
Council noted that the Governing Body, in association with WSCC, had agreed to
pursue a third party tendering agreement to continue the provision on the
school campus of the Six Villages Sports Centre.
c)
Walberton Action Group - Walberton's Green Day: 23 October 2010. Details of this planned event
were circulated to members.
SKATE PARK PROJECT
119. With
reference to minute 82/2010, the Council had before them and considered a
progress report by the Clerk on the proposed skate park for Yapton (copy attached to minute book).
120. Resolved -
a) That
the action taken by the Clerk to secure the necessary finance to enable the
skate park project to go ahead in the current financial year be endorsed and that
the funding arrangements as set out in the report be approved;
b) That
Gravity Engineering Ltd be approved as the preferred contractor to design the
skate park to be constructed on the King George V Playing Field;
c) That
the new facility be called and signed the 'GO YAPTON! skate park';
d) That
the Clerk be authorised to let the contract in consultation with the Chairman
subject to final negotiation with the preferred contractor as to the design and
costs involved.
APPLICATIONS FOR GRANT-AID 2010/2011
121. The Council had before and considered a
schedule prepared by the Clerk setting out details of the applications for
grant-aid received from local organisations and charitable bodies for the
2010/2011 financial year (copy attached
to minute book).
122. Resolved
– That grants totalling £500.00 as indicated below be made to the following
organisations listed on the schedule:-
the upkeep of the churchyard) £150.00
PARISH COUNCIL MAGAZINE (YAPTON NEWS)
123. Details of the contents of
the July edition (43rd issue) of Yapton News were reported to the Council. The Clerk
advised that the latest issue should be available for delivery to households by
the end of the week.
PLANNING COMMITTEE
124. The Council had before them and received (a)
the minutes of the meeting of the Planning Committee held on 14 June 2010 and
(b) details of planning decisions made by Arun District Council in April/May/June
2010 (copies attached to minute book).
PLAYING FIELD
125. There was nothing to report.
ALLOTMENTS
126. The Clerk reported that work on the
installation of the security fencing was being planned for the early Autumn.
VILLAGE HALL REPRESENTATIVES
127. Mr J
Mills gave a verbal report on the last meeting of the Village Hall Management
Committee. The AGM had been held on 8
June 2010. The financial position of the
hall was much improved and a programme of internal refurbishment/essential
repairs was underway.
FINANCE
128. Resolved –
(a) That the financial statement
showing the payments and receipts covering the period 1 April – 30 June 2010 be
adopted (copy attached to minute book);
(b) That the summary of income and
expenditure over the various budget heads for the period 1 April – 30 June 2010
be received (copy attached to minute
book).
CHAIRMAN