FREEDOM OF INFORMATION ACT 2000
Information available from Yapton Parish Council under
the model publication scheme
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Information to be published |
How the information can be obtained |
Cost |
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Class 1 - Who we are and what we do Parish Council for the local government administrative parish of Yapton The Parish Council deals with matters within its remit and liaises with Arun District Council (www.arun.gov.uk) and West Sussex County Council (www.westsussex.gov.uk) as appropriate. The Parish Council publishes a leaflet “Who we are and what we do – A short guide for residents on Parish Council Services” which is made available to new residents/enquiries. This is available in hard copy obtainable from the Clerk and on the Parish Council’s website. The Parish Council also publishes bi-monthly after each Parish Council meeting a regular newsletter (Yapton News & Views) which is distributed to each household within the parish. There is a Parish Council Notice Board located in Main Road, Yapton, at the entrance to the village hall car park and opposite the shops. |
Website: www.yaptonpc.gov.uk Postal address: Clerk of the Council 12 The Loop Felpham Bognor Regis West Sussex PO22 7ND Telephone: 01243 582128 Email: tansley@yaptonpc.gov.uk |
Free |
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Who’s who on the Council and its Committees |
Website Newsletter Hard Copy – contact Clerk |
Free |
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Contact details for Parish Clerk and Council members |
Website Newsletter Hard Copy – contact Clerk |
Free |
Location of main Council office and accessibility details |
There is no public Parish Council Office. The Clerk maintains an office at home. Normally contact is by telephone, email or post. Personal appointments can be arranged. |
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Staffing structure |
Part time Clerk of the Council/Responsible Financial Officer |
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Class 2 – What we spend and how we spend it 2005/2006 – Income £99,286 Expenditure £91,354 2006/2007 – Income £69,877 Expenditure £45,579 2007/2008 – Income £86,601 Expenditure £72,264 |
Hard Copy of Annual Accounts – contact Clerk |
10p/sheet |
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Annual return form and report by auditor |
Hard Copy – contact Clerk |
10p/sheet |
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Finalised budget |
Hard Copy – contact Clerk |
10p/sheet |
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Precept |
2008/2009 £40,000 |
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Borrowing Approval letter |
Hard Copy – contact Clerk |
10p/sheet |
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Financial Standing Orders and Regulations |
Hard Copy – contact Clerk |
10p/sheet |
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Grants given and received |
See minutes of Parish Council meetings. Normally July meeting for grants given. Hard Copy – contact Clerk |
Free |
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Members’ allowances and expenses |
Chairman’s annual allowance payable Members’ travel expenses reimbursed No other expenses or allowances paid |
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Class 3 – What our priorities are and how we are
doing |
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Parish Action Plan |
Not undertaken |
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Annual Chairman’s Report to Parish Meeting |
Website Newsletter (May issue) Hard Copy – contact Clerk |
Free |
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Quality status |
First awarded – June 2004 Re-accreditation – November 2008 for 4 years. |
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Local charters drawn up in accordance with DCLG guidelines |
Not applicable |
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Class 4 – How we make decisions (Decision making processes and records of decisions) |
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Timetable of meetings |
The dates of all council and committee meetings for the calendar year are available on the Notice Board and the Website |
Free |
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Agendas of meetings (as above) |
Notice Board and at meeting |
Free |
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Minutes of meetings (as above) – nb: this will exclude information that is properly regarded as private to the meeting. |
Council and Committee minutes are on the website. Hard copies – contact Clerk |
Free |
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Reports presented to council meetings nb: this will exclude information that is properly regarded as private to the meeting. |
Hard Copy – contact Clerk |
10p/sheet |
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Responses to consultation papers |
Hard Copy – contact Clerk |
10p/sheet |
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Responses to planning applications |
Website Hard Copy – contact Clerk |
Free |
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Class 5 – Our policies and procedures |
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Policies and procedures for the conduct of council business: Procedural standing orders Committee and sub-committee terms of reference Delegated authority in respect of officers Code of Conduct Policy statements |
Hard Copy – contact Clerk |
10p/sheet |
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Policies and procedures for the provision of services and about the employment of staff: Equality and diversity policy Health and safety policy Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme) |
Hard Copy – contact Clerk |
10p/sheet |
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Information security policy |
Contact Clerk |
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Records management policies (records retention, destruction and archive) |
Contact Clerk |
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Data protection policies |
Contact Clerk |
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Schedule of charges (for the publication of information) |
Hard Copy – contact Clerk |
10p/sheet |
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Class 6 – Lists and Registers Currently maintained lists and registers only |
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Any publicly available register or list |
Register of Electors – Arun District Council |
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Assets Register |
Hard Copy – contact Clerk |
10p/sheet |
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Disclosure log |
Not applicable |
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Register of members’ interests |
Arun District Council and Clerk |
10p/sheet |
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Register of gifts and hospitality |
Arun District Council and Clerk |
10p/sheet |
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Class 7 – The services we offer Yapton News & Views (Parish Council’s newsletter) is distributed to each household in the parish bi-monthly. Parish Council website: www.yaptonpc.gov.uk |
Hard Copy – contact Clerk |
Free (subject to availability) |
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Allotments |
Cinders Lane, off Bilsham Road, Yapton (maintained by Parish Council) Loveys Road (maintained by Arun District Council) |
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Burial grounds and closed churchyards |
St Mary’s Churchyard, Church Road, Yapton (contact the Rector - telephone: 01243 552962) |
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Community centres and village halls |
Yapton & Ford Village Hall, Main Road, Yapton is a charitable trust run by the Village Hall Management Committee. For bookings telephone: 01243 551286 |
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Parks, playing fields and recreational facilities |
Facilities at King George V Playing Field, Main Road, Yapton, including enclosed children’s play area and enclosed basketball/hard play area, maintained by Parish Council |
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Seating |
King George V Playing Field (as above) |
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Clocks |
Located on turret on village hall (see above); provided and maintained by Parish Council |
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Litter bins/Dog bins/Recycling facilities |
On King George V Playing Field - provided and maintained by Arun District Council |
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Street lighting |
West Sussex County Council and Parish Council Contact Clerk for details |
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Bus shelters |
5 bus shelters (4 Bilsham Road, 1 Main Road) owned by the Parish Council. |
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Markets |
Not applicable |
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Public conveniences |
Not applicable |
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Agency agreements |
Not applicable |
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A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) |
Not applicable |
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Additional Information |
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Copies of Parish Council and Annual Parish Meeting Minutes available from 1894 to present day |
Contact Clerk |
10p/sheet |
Contact details:
David
Tansley
Clerk
of Yapton Parish Council
12
The Loop
Felpham
Bognor
Regis
West
Sussex
PO22
7ND
Telephone:
01243 582128 (normal office hours 9.00am – 1.00 pm weekdays)
Fax: 01243 582128
Email: tansley@yaptonpc.gov.uk
SCHEDULE OF CHARGES
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TYPE OF CHARGE |
DESCRIPTION |
BASIS OF CHARGE |
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Disbursement cost |
Photocopying @ 10p per
sheet (black & white) |
Actual cost * |
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Photocopying in colour is
unavailable |
N/A |
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Postage |
Actual cost of Royal Mail
standard 2nd class |
[Effective 1 January 2009 - adopted by Parish
Council 12 January 2009]