2 January 2010

You are summoned to attend a meeting of the YAPTON PARISH COUNCIL which will take place on MONDAY 11 JANUARY 2010 at 7.30 pm at the YAPTON AND FORD VILLAGE HALL

The agenda for the meeting is set out below.

David Tansley

Clerk of the Council

AGENDA

1. Apologies for absence

Members are reminded that if they are unable to attend the meeting, reasons for absence must be given for approval by the Council.

2. Declarations of Interest

Members are reminded to make any declarations of personal and/or prejudicial interests that they may have in relation to items on the agenda.

3. Public Question Time

4. Minutes of the meeting held on 9 November 2009

5. Matters arising from the minutes

6. Reports from County & District Councillors present

7. Report from Police Community Support Officer

8. Correspondence

a) NHS Primary Care Support Service - advising that that appeals lodged against the decision of the West Sussex PCT to grant the application of Shoo 434 Ltd to be included in the pharmaceutical list in the vicinity of Main Road, Yapton, has been dismissed.

b) NHS Litigation Authority – advising that the Parish Council (contrary to what the West Sussex PCT had previously advised) had no right to be consulted or submit further representations to the Appeals Unit when the above appeals were considered.

c) NHS West Sussex – Improving mental health services in Sussex – your views wanted. (copy previously emailed to councillors).

d) WSCC Deputy Leader of the Council – advising on proposals to revise the boundaries of County Local Committees.

e) WSCC Director of Operations,Infrastructure – enclosing a copy of the draft Infrastructure Works Programme (roads maintenance and footways etc) for 2010/11 and the Forward Programme 2011/12 (copy previously emailed to councillors).

f) WSCC LTP team – Local Transport Plan 3 consultation arrangements (copy previously emailed to councillors).

g) Inspire Leisure – Arun Youth Community Awards 2010 (copy of information leaflet attached).

h) Chairman of Armed Forces Day Committee, Bognor Regis – request for donation towards “Armed Forces Day 2010” and local event planned to take place to celebrate the veterans and serving members of the Armed Forces.

9. Training and Development of Members/Staff

Members to report on any training courses attended since the last meeting

10. Parish Council Magazine (Yapton News)

Commencing with the January 2010 issue it is proposed to adopt a new style for the front page of the magazine and rename it simply as ‘Yapton News’. The mix of contents inside will remain much the same. However it is hoped that the change might be used as a springboard to encourage more local clubs, organisations and businesses as well as residents to submit articles and items for inclusion in future issues and, at the same time, to stimulate more advertising. With this in mind it is suggested that alongside the change of name, the Council might wish to consider appointing a member as a co-ordinator whose role would be to liaise directly with local organisations and businesses with a view to encouraging them to see ‘Yapton News’ as their community magazine and enthuse them to become more involved.

A proof copy of the latest issue of Yapton News (Issue no 40) will be available at the meeting.

11. Reports from Committees

a) Planning (i) to receive the minutes of the Planning Committee held on 9 November 2009 (ii) to receive details of planning decisions made by Arun District Council in October/November/December 2009 .

b) Playing Field c) Allotments d) Village Hall representatives

12. Report on meeting of Quality Parish Councils in Arun held on 19 November 2009

13. Reports from Representatives

Neighbourhood Management Police Forum – 6 January 2010 (Mr Bryan and Mr Caiger)

14. Finance

a) To consider the quotations received for the grass cutting and litter picking and to approve the letting of new contracts for 2010/1011;

b) Setting the precept for 2010/2011

To consider a report prepared by the Clerk setting out the revised estimates for the current financial year and the estimates of expenditure for 2010/2011 and to fix the precept for the next financial year;

c) To consider and approve the financial statement showing the payments and receipts for November & December 2009;

d) To consider and receive the summary of income and expenditure over the various budget heads for period 1 November to 31 December 2009 .

Date of next meeting: Monday 8 March 2010